Minutes of the Committee Meeting held on Monday 8th February 2021 at 7.30pm
Present:
Andrew Kaye, Malcolm Trowbridge, Keith Pye , Roland Brown, Humphrey Wheeler, Michael Judd, Michael Lane, Tony Mullins, David McAdams, Christopher Tomkins and Stefan Sheriden
The President Andrew Kaye formally opened the meeting and welcomed everybody and wished everybody a belated Happy New Year. He also welcomed Stefan Sheridan to the meeting who had been asked to join the committee. Due to technical reasons Graham Finch was unable to join the meeting.
Silent Tribute:
The Secretary informed members that as already advised Mrs Ann Timms (Roger Timms wife) had sadly passed away in December. All members were asked to stand for a few moments.
Apologies for Absence:-
Roger Timms and Chris Plant.
Correspondence Received:-
The Secretary had received a letter from Chris Plant together with an article from Westessexlife concerning a 12 year old girl from Buckhurst Hill that had been injured whilst playing hockey. It now appears that Libby is very sick and needs a bone marrow transplant.
The letter had been forwarded to all members of the committee prior to the meeting and it was proposed by Andrew Kaye and seconded by David McAdams that a sum of £500 be donated. The Treasurer was asked if there were sufficient funds to make this donation and the meeting was advised that there were adequate funds so the proposal was carried.
It was then agreed that the President would contact the Editor of Westessexlife, Kelly Beswick, to obtain further details. The Secretary would contact OLHC if required.
Minutes of the Last Committee Meeting:
The minutes of the last meeting held on 7th September 2020 have already been circularised.
The minutes were proposed by Michael Lane & seconded by Keith Pye
Matters Arising:.
There were therefore no matters arising
Social Events:.
The Secretary reported that that for obvious reasons there was no report until the situation changed.
Treasurer’s Report:
The Treasurer reported that we had received £1146 in subs as well as donations of £120. There were approximately 50 members who had not yet paid, but only about 10 of these members would have paid at the dinner if there had been one. As a forecast the Treasurer said that if we continued thoughout this year as last year we would make loss of about £250. We do however, have £5,500 in the deposit account as well as a £5,000 loan the OLHC.
Membership Report
Michael Judd reported that in liaison with the Treasurer he had emailed and or written to those members who still owed their subscriptions and some subs had been received. It was therefore suggested that Michael would contact those unpaid members suggesting that if their subs remained unpaid they would not be sent the magazine.
Magazine:
Tony Mullins said that he had started to receive copy for the next issue and the Secretary informed the meeting that there had been good feedback from the last issue and that copy would follow.
Golf Society Events:-
As with social events there was nothing to report.
Website:
Andrew Kaye formally welcomed Stefan Sheriden to the meeting and thanked him for his hard work with regard to the website. Chris Tomkins also acknowledged Stefan’s work in revitalising the website. Stefan than gave a very comprehensive report as to what he had done and what he was proposing. He stated that at the AGM he was shocked to learn how much we were paying to host the site, some £400 per year and was pleased to inform the meeting that he had moved Host’s to a much more ‘modern platform’ at a cost of £120 per year. He then showed members on their screens an image showing what had been done and what was proposed. (A copy of the diagram is attached to these minutes) It was much appreciated the work Stefan was doing and it was hoped that this would be the future to general communications, subscription payments. events and even to include articles currently printed in the magazine. The website was now at the cutting edge.
Hon. Archivist Report:
As Chris Plant as unable to attend the meeting there was no report.
AGM & Dinner
This has been scheduled for Friday 12th November 2021 but members felt it unlikely that would happen this year.
Any Other Business:
Humphrey Wheeler pointed out that the list of officers & committee needed updating on the website and this would be done when the new site was up & running. He also informed the meeting that two committee members had made personal donations to Libby Cotts appeal. Tony Mullins raised the point as far as the donation to Libby Cotts was concerned and hoped that it would not set a president for future donations and was it only because it involved an accident whilst playing hockey that the Association had made such a generous donation.
There being no further business the President reminded members of the date of the next committee meeting 10th May 2021 and closed the meeting at 8:45 pm;. A vote of thanks was given to the chair as well as Roland Brown who hosted the meeting.
